Serials Receiving Codes & Formatting
of “enumchron” field for a variety of purposes

Note: suppress all from display in OPAC & try to format issue information as follows being careful to use spacing:

NYR:v._15,_no._4_(Apr._2000) NYC
NYR:yr._2000,_v._36,_no._789_(Apr.) C1-20000209
 
 
PREFIX CODES  valid suffix codes*
NYR = not yet received/resolved NYR, C1, C2, C3, IN, DL ,WU, DI, DL
DM = Damaged D1, D2, D3
OP = Out of Print OP
NP = Not Published (not printed) no suffix code needed (see below)
MI = Missing MI, IN, NR
NR = Not Received NR
RE = Replacement Paid for & Ordered RE, C1, C2, C3, WU
SUFFIX CODES/dates -- brief explanation
DM-YYYYMMDD -- (this issue was received Damaged and should be claimed)
D1-YYYYMMDD -- (a Damaged Issue claim was first issued on this date)
D2-YYYYMMDD -- (a second Damaged Issue claim was issued on this date)
D3-YYYYMMDD -- (a third Damaged Issue claim was issued on this date)
NYC  -- (this issue has not yet been claimed but is in the claiming queue)
C1-YYYYMMDD -- (a Claim was issued on this date)
C2-YYYYMMDD -- (a second Claim was issued on this date)
C3-YYYYMMDD -- (a third Claim was issued on this date)
IN-YYYYMMDD -- (an Inquiry was sent on this date for this issue)
OP-YYYYMMDD -- (this has been declared Out of Print-unavailable)
MI-YYYYMMDD -- (this has been declared Missing -- no further information)
RE-YYYYMMDD -- (a Replacement for this issue has been paid for and ordered)
NR-YYYYMMDD -- (this issue has not been received -- no further action is implied)
DL-YYYYMMDD -- (delayed as of date)
WU-YYYYMMDD -- (wait until this date before taking next action)
DI-YYYYMMDD -- (as of this date efforts indicate this should be considered for Inquiry work)

in some cases for further explanation:
LAPSE    indicating that this is being treated as a lapse situation.  This qualifies codes above.
LAPSEBACK DUP   indicates that the publisher responded to a lapse claim by sending the last issue we received instead of all since the last…further indicates we sent the issue back with a note for correction

ZNOTE   indicating additional notes exist about this issue.   ZNOTES appear in the Routing Note area of Maintenance

Not Published/Printed per _(pub ebsco source of info)_YYYYMMDDint   indicates the source of the NP info and the staff member(initials) who obtained the info (it is not necessary to use a NP-yyyymmdd suffix code).

Per [pub/vendor] this issue not expected before YYYYMMDDint  indicates the source of information and the date expected.   This is an unusual note sometimes used instead of WU

Replacement Not Sought      used with MI and NR.   Usually used to indicate some effort to claim the issue was made but a decision not to purchase/pursue this issue was made

Do Not Claim   this indicates that we do not want to claim this issue at this time.   This is often used to indicate that a) that we may receive the issue without claiming on a later date, or b) that we are not interested in claiming this issue for some reason.

Need to Search   indicating that a search needs to happen before the claim should be issued.
 
 
 
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